Export Client List or Data

There are a lot of Reports in WebABA that can get you different information on your Clients. This is for users who need Demographic Information for mailing lists, newsletters, birthday cards or other business needs.  

IMPORTANT: If you plan to contact a Client (email, text or phone) it is extremely important to verify that the Client does consent to be contacted. Check the Do Not Contact columns in the export to ensure contact permission has been granted. Be sure to never include personal or PHI in mass emails.

If you are exporting Client data to close out your WebABA account, feel free to look into our Archive Plan.

Jump to Section [Client List/Data] [Individual Client Notes History] [Individual Client Billing Information] [Individual Client General/Clinical Documentation]

Client Data

  Permissions: You must have Organization Administrator Permissions.

To export demographic details, contact information, income, insurance and billing to an excel spreadsheet, use the Export Data page under Organization.

1. Click Organization tab in primary navigation bar.
2. In Export Data in side navigation.
3. Select Export All Clients or Export Active Clients.
   
   

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Individual Client Notes History

  Permissions: Must be Therapists assigned to Case or Administrator.

The Notes History for a Client can be found on their Client Profile and must be exported individually for each Client. There is no bulk export option for Client's Note History.

1. Locate Client and open Client Profile.
2. Click Reports tab and select Notes History.
3. Click Print Notes History for All Cases or Print Notes History for appropriate Case.
   

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Individual Client Billing Information

  Permissions: Must be Therapists assigned to Case, Biller, or Administrator.

Export a Client Payment History. 

1. Locate Client and open Client Profile.
2. Click Ledger in side menu and then Payment History tab.
3. Select desired Date Range.
4. Click CSV or PDF button.
   
   

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