Therapist: Secure Message Overview

 Permissions: Therapist must be subscribed to the Client Portal. 

The secure messaging feature is way for Therapists and Clients to communicate in a secure and HIPAA-compliant way. 

Jump to Navigation [Inbox] [Read Messages] [Reply to a Message] [Compose a Message] [Trash a Message]

Inbox

You can view and access messages at anytime by clicking Inbox from in the top navigation menu.

1. Conversation Counter - If you reply back and forth with the Client, all replies will be grouped together. Click on the conversation to expand replies.
2. Unread Messages have a white background and bolded recipient. 
3. Read Messages have a gray background. 
   

[Back to Top]

Read a Message & Open Attachments

1. Click on the Subject link to view full message details. 
2. If there is an attachment click the blue paper icon at the bottom of the message to download.
   

[Back to Top]

Reply to a Message

You can reply to any message by clicking on the blue reply button. Scroll down to composition field.

[Back to Top]

Compose a Message

You can compose a new message from the Inbox, Sent, or Trash, by clicking on the Compose button.

[Back to Top]

Send Mass Messages

Users with Therapists Permissions can send messages to one Client, multiple Clients. or all active Clients, they are assigned to. Select desire Client's OR click Select All.

Sending a mass message works as a BCC function. Clients WILL NOT be able to see who else the message was sent to. This is to ensure your Clients privacy.

NOTE: Users with Admin permissions can email all active clients in the organization.

[Back to Top]

Trash

Each message will remain in the trash for 15 days before it is permanently deleted from the system. You can move messages from the trash back to the Inbox to avoid permanent deletion.

1. Move Message to Trash
   • Click the trash can on the right of the message. You will receive an alert that this conversation has been moved to the trash.
   • OR select multiple checkbox to the left of the messages and click Move to Trash at top.
     
     
     
2. Permanently Delete a Message

   • Click the Trash tab. Select appropriate Messages and click Permanently Delete button.

     IMPORTANT: Permanently deleted message are not retrievable.

     

[Back to Top]

Move to Inbox from the Trash

You can remove a deleted conversation from the Trash back to the Inbox by click the checkbox on the left of a single conversation or select multiple conversations and click the Move to Inbox button at the top.